INTERNAL RULES

Republic of the Philippines
City of Olongapo

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TELECOMMUNICATIONS AND

INFORMATION TECHNOLOGY BOARD

INTERNAL RULES


INTRODUCTION:

Ordinance No. 24 Series of 2004 was passed by the Sangguniang Panlungsod entitled an Ordinance Creating the Local Telecommunications and Information Technology (I.T.) Board and defining their Jurisdiction, Powers and Duties.

The Mayor of Olongapo City, Honorable James J. Gordon, Jr; by the powers vested by law, issued Executive Order No. 84-A, Series of 2005; Confirming creation of the board and appointing members to Olongapo City Telecommunications and Information Technology Board.

PURPOSE:

The primary purpose in the creation of the local Telecom and I.T Board is to develop, formulate, review, assist and monitor the implementation of policies, rules, and regulations, standard and specification and guidelines related to Telecommunication and IT activities provided for and consistent with applicable national laws, Executive Orders, Memorandum Circulars and Local City.

The procedures or guidelines use by the Telecom and I.T Board are to be kept continually under review, techniques improved, whenever and whatever necessary, by amending this internal rules, or by executive orders from the City Mayor and or through legislative function of the city council.

FUNCTIONS:

The board functions as a “Working Board,” it is involved in both:
1) Policy Planning and
2) Operations and Enforcement

Policy Planning
a. Develop over all plans and policies for Telecommunication matters in aid of legislation
b. Formulate and review technical standards specification, rules and regulations and guidelines for compliance by Telecommunication providers operating in the City of Olongapo
c. Formulate operating system procedures and criteria for issuance of license/permits monitoring and inspection of Telecommunication providers facilities/equipment to determine compliance
d. Review the penalties for non-compliance with rules and regulations, standards, specification and guidelines set by the City Council Ordinances and by NTC on a regular basis
e. Develop plans and programs and strategies to meet the future Telecommunication requirements of the city
f. Gather market, financial and technological information and monitor the development of Telecommunications both domestic and international in scope
g. Receive and review complaints of subscribers against Telecommunication provider’s poor quality of service. Notify Telecommunication provider concern for resolution
h. Liaise and consult, as necessary, for the effective executions of above functions with such agencies, entities, whether Government or private as authorize by the city council or City Mayor.
i. To perform all others acts as instructed by the City Mayor or the city Administrator.


Operations and Enforcement

a. Assist in processing of application for permit to purchase, possess, own, construct and operate Telecommunication facilities in accordance with the city ordinances, NTC and other existing laws

b. Assist in issuance of reminders for and process renewals of permit to purchase, possess, own, construct and operate Telecommunication facilities under its jurisdiction

c. Monitor and conduct regular inspection on Telecommunications facilities with-in the city to ensure compliance with rules and regulations, standard specifications and guidelines stipulated by NTC and city ordinances. Recommend for approval and impose the relevant penalties for non-compliance

d. Provide relevant information as to standards, specifications and accepted practices for in-building pre-plan wiring, installation of costumer provided equipment

e. Provide direct technical and operational assistance in the installation, maintenance and repair of the City Government Private Automatic Branch Exchange (PABX)

f. Develop preventive and corrective maintenance program for the PABX system to maximize operational efficiency and continuity of service

g. Provide technical and operational information as required by Telecommunication investor or city council in aid of legislation

h. To perform all others acts as instructed by the City Mayor or the city Administrator.


COMPOSITION:

Executive Order No. 84-A, Series of 2005 appointed members to Olongapo City Telecommunications and Information Technology Board, which are as follows:

1. Hon Edwin J. Piano, Chairman
City Councilor
2. Hon Marey Beth D. Marzan, Vice-Chairman for IT
City Councilor
3. Hon. Gina G. Perez, Vice-Chair for Telecommunications
City Councilor
4. Mr. Leonardo C. Perez, Member
Telecommunications Expert
5. Engr. German E. Ebue, Member
Electronics and Telecommunications Expert
6. Atty. Angelito R. Orozco, Member
City Legal Officer
7. Mr. Danilo J. Piano, Member
IT Expert
8. Mr. Jerico C. Ballon, Board Secretariat
9. Mr. Jamir C. Comendador, Board Secretariat

Designated further the following as ex-officio members of the said Board:

1. Arch. Tony-Kar Balde III, Head City Planning and Development Office
2. Mr. Eduardo M. Santos, Engineering Office
3. Mr. Sunny G. Basobas, Head, MIS Office
4. Mr. Oscar Agustin, City Assessors Office
5. Mr. Marcelino D. Andawi, City Treasurer’s Office
6. Mr. Emmanuel Ramos, Business Permit Office
7. Engr. Oliver Macaspac, National Telecommunications Commission RO3
8. Mr. Jose Ma. Abola, Jr., Representing Private Telecom Sector
9. Mr. Gary Marasigan, President of OCCSA
10. Representative from Local Radio Amateur and Civic Communications Group
11. Representative From Public Utilities Department
12. Representative from Mobile Phone Dealers and Service Centers


Remunerations / Reimbursements

Members of the “Board” give their services and share their expertise in a voluntary manner. They may however be rewarded per diem as per applicable Department of Budget and Management circulars. Costs incurred during official travels and attendance to functions directly associated with the function of the board may be reimbursed upon presentation of approved travel orders and official receipts.

Conduct of Meetings

In conducting a meeting, the "Board" being considerably small in terms of membership will follow the Robert's Rules of Order provided that the procedure may be more relaxed and free from unnecessarily rigorous guidelines that would otherwise prevent the board from arriving at desirable decisions in the most efficient manner.

Four (4) regular members present constitute a QUORUM. In case only three (3) regular members are present, they may elect one (1) from the list of ex-officio members who may become regular member (thereby achieving required number to constitute a quorum) but only for that particular meeting.

The Telecom and IT Board, true to its name, considers “On-Line” board meeting as an official and therefore, valid meeting; provided however that written minutes of the on-line meeting must be approved on the next regular meeting and records kept in the official filing system by the secretariat. On-Line virtual meetings are accepted Telecom & IT industry standard. It utilizes a personal computer with video camera, a microphone and soundcard. By accessing the Internet and using appropriate software, members of the board, wherever they may be, will be able to participate in the discussion and decision-making.

The Chairman of the Board presides over meetings. In his absence, provided that quorum is satisfied, a temporary presiding officer may be elected from among the regular members present.

REPEALING CLAUSE
In case, any part of the provisions of this Rules, shall be held invalid or inconsistent with other related rules and laws, other parts or provision hereof are not affected thereby shall continue to be in effect.

EFFECTIVITY
This “Internal Rules” shall take effect on the date of its adoption.